Receptionist

Essential Functions and Responsibilities:

• Answer multi-line phone system in a timely manner and direct calls to the correct staff member in friendly and efficient manner.
• Greet guests as soon as they arrive and connect them with the appropriate party.
• Responsible for coordinating phone coverage with other administrative staff.
• Conference room set up including AV, conference phone, and refreshments for all internal meetings.
• Prepare/post all outgoing mail and packages.
• Sort and distribute incoming correspondence, including mail, email, and deliveries.
• Assist with mailers by folding, stuffing, and sealing envelopes and dropping off at Post Office when needed.
• Maintain and distribute staff contact lists in various formats (phone system, Outlook, etc.).
• Keep conference room, work room, and break room clean and organized.
• Monitor internal conference room and conference line availability and usage.
• Order office supplies and materials for entire office staff and monitor current inventory to entire sufficient stock is on hand. 
• Assist with contacting building vendors for repairs, maintenance, meeting, and other requests.
• Assist with internal office calendar.
• Create, modify, and merge documents such as labels and letters.
• Assist with staffing for special events, conventions, and conventions.
• Assist with scheduling meetings, conference calls, travel reservations, and expense reports for staff, when needed.
• Troubleshoot technology issues and coordinate outsourced IT resources.
• Assist with projects and other related duties as assigned.